Classic, scheduled meeting usually booked in enclosed conference rooms. Tone and feel is typically very business-like.
Unscheduled meeting on the fly or with little notice to compare progress or notes. Occurs in open plan environment, enclosed office, or a nearby designated “huddle” room.
Unexpected chance interaction between colleagues in a casual setting (elevator lobby, copy room, kitchen, etc.). Organic, impossible to be planned in advance.
People want enclosed collaboration space because:
- They are sensitive to disrupting colleagues.
- Many meetings involve some degree of private conversations.
As many office environments migrate to a more open plan, it is important to carefully consider how people can collaborate in a more private or noise-oriented manner.
Open area collaboration creates a higher degree of spontaneous knowledge sharing but its placement and accessibility to workers plays a critical factor. Careful consideration to the manner in which people work needs to be achieved before identifying how much open collaboration space is needed.
Follow these simple collaboration rules:
- Study the functions and culture of your business.
- Survey and document the manner in which collaboration typically happens.
- Establish a careful meeting/staff person ratio in response to collaboration demand.
- Integrate a variety of sizes, both enclosed and open, for gatherings.
- Deploy advanced, easily used, and accessible AV and technology.
- Define which spaces require reservation and which spaces are readily available.
- Create etiquette guidelines for your staff so they understand what is and is not acceptable collaborative behavior.